© Copyright Retailers Computer Services — All rights reserved.
Retailers Computer Services — 488 Marion Rd, Plympton Park, SA 5038, Australia
Ph: +61 8 8371 1556, Fax: +61 8 8371 1560, Email: rcs@evolvingsolutions.com.au
RCS POS module provides two distinct facilities: POS - registers: a specialised data entry system running on either purpose built POS registers or a PC with cash draw. POS - finance sales: An online workstation transaction that enables the user to create a rental transaction, consumer mortgage, interest free or cash sale in real-time.
The four key types of transactions that can be entered through registers using the POS module are: Sales & Reversals: cash sales, charge sales, customer orders & laybys Cash Receipts: cash, credit card or cheque payments against accounts Cash Register: quick entry sales Customer Maintenance: add new customers and change of address etc
Additionally, you can use a workstation to enter a Finance (eg: Rental) transaction.
RCS POS integrates tightly with the Sales, Stock and Debtors modules.
Functionality provided by the Point of Sale Module
(Note: Not all functionality listed below is included in our "hosted solution")
The Sales Module is fully integrated with the Stock and Debtors modules. As the sales entry applications automatically add new debtors (or select from existing debtors) and creates new accounts as required, it can be said that the Debtor's module has its beginnings in the Sales module.
After a sale is entered and approved a number of key transactions are automatically performed, eg: Link stock items to the Debtor's account, update sales and gross profit figures. All delivery paper work and audit trails are generated from the sales process. The Account is in waiting status until delivery of all items associated with an account are confirmed as "delivered".
Functionality provided by the Sales Module
(Note: Not all functionality listed below is included in our "hosted solution")
Purchasing system allows the ordering of stock from suppliers and the monitoring of outstanding orders. The purchasing system is linked to accounts payable to facilitate invoice matching for the payment of received goods. The system also records rebates.
Functionality provided by the Purchasing Module
(Note: Not all functionality listed below is included in our "hosted solution")
The Debtors module enables you to manage Debtors, Accounts, Credit History and Stock associated with an account. Each sale transaction that involves the giving of credit creates an account. Each account is allocated a unique number including a check digit (if required) for validation. Each customer will have only one "debtor" record but may have many account records (one for each rental, interest free, consumer mortgage or cash sale transaction). Access to debtor or account information can be via name, address, account number, phone number or stock item. A number of indicators can be stored against a debtor (eg: Pensioner, Unemployed, etc) or account (eg: No statements).There is an automatic credit approval system with a user definable point scoring system that is linked directly with Baycorp's credit reference database. The system automatically bills customers monthly, on the anniversary of their account start date and generates follow-up correspondence such as user definable arrears letters and repossession orders. User definable fees and charges can be applied for letters and credit follow-up etc.
Functionality provided by the Debtor Module
(Note: Not all functionality listed below is included in our "hosted solution")
The RCS system provides a comprehensive accounts payable capability, including the ability to pay suppliers via automatic cheque generation, ad-hoc cheque generation, manual cheque entry or electronic direct credit. Suppliers payments terms (including rebates) are entered into the system and you can select options to automatically pay suppliers to achieve early payment discount. The system records contact details for all suppliers and you have the ability to define makes (eg: Bonaire) and suppliers (eg: Southcorp Appliances) as separate entities. You are provided with a facility for matching invoices to orders prior to making payment. Exceptions are highlighted if the invoice does not match the purchase order (within a pre-defined tolerance level). The Creditors module is fully integrated with the General Ledger to ensure that all transactions flow through to Profit and Loss and Balance Sheet reporting.
Functionality provided by the Creditor Module
(Note: Not all functionality listed below is included in our "hosted solution")
The service module provides the ability to maintain information about and report on the servicing of products. Using the service module you can book in jobs, track work in progress, record spare parts and bill customers. The system will calculate the labour content of jobs based on pre-defined charge rates and time recorded against the job. Full service history is maintained and you can access information via the job number, stock-id, serial number, account number or customer name. The system enables you to maintain a database of fault codes that can be used to analyse trends in faulty units. A technician database enables you to allocate technicians to jobs and produce reports on productivity. The service module is fully integrated with the Debtors, Stock, Sales and General Ledger modules.
Functionality provided by the Service Module
(Note: Not all functionality listed below is included in our "hosted solution")
The RCS Stock Module provides you with the ability to control stock at four levels:
Each stock item is assigned to a particular classification and department. Item Number and Standard Costing items are always treated as "new". Serial Number controlled items may be "new", "trade-in" or "rental", depending on the origin and movement of the item. Costing for each transaction is performed automatically by the system.To maintain the relationship between stock and accounts, each major item currently on rent maintains a reference to the customer account number to which it is rented. Similarly, those items returned or traded-in maintain a reference to the account number involved.All modules involving the movement of stock are tightly integrated with the stock module to ensure that accurate records of stock holdings are maintained at all times. Costing is at original actual cost for serialised stock items, average cost price for minor stock and % of the retail price for sundry items.
Functionality provided by the Stock Module
(Note: Not all functionality listed below is included in our "hosted solution")
The General Ledger Module provides you with the capability of recording and reporting the financial situation of the organisation. The financial data is generated by other modules (eg: Debtors, Creditors, Sales etc) or may be posted using general and standing journals. Accounting periods are user definable and financial statements may be produced for any period during the current or previous year. The financial statements can be produced for individual profit centres, at the company level or consolidated for a group of companies.Account balances and postings may be reviewed at any time using display or print functions and detailed ledger listings are also available. Budget figures can also be entered to enable variance reports to be produced.The Chart of Accounts is based on a 6 character number that uses the first four characters to define the main account and the last two (00 to ZZ) as a sub-account.
Functionality provided by the General Ledger
(Note: Not all functionality listed below is included in our "hosted solution")
The General Ledger functionality is Multi-Company, Multi-Divisional and Multi-Group.
The Core system module provides all system control tables required to enable the system to operate. All implementations of the RCS system must include at least this module.
Functionality provided by the RCS Core Module
Functionality in the Core system module is Multi-Company, Multi Store.
© Copyright Retailers Computer Services — All rights reserved.
Retailers Computer Services — 488 Marion Rd, Plympton Park, SA 5038, Australia
Ph: +61 8 8371 1556, Fax: +61 8 8371 1560, Email: rcs@evolvingsolutions.com.au